5.4.2 Develop and exchange relevant information to meet your purposes
How does the way you communicate information affect the way you work? What opportunities do you have for developing or exploring different ways of working or sharing information using IT (e.g. using email, computer conferencing, video conferencing, web pages, sharing documents)? Depending on your requirements, you may need to consider factors such as the security, archiving and back-up of your data. What steps do you need to take to guard against the loss or misuse of your information? Can you easily retrieve earlier versions of your work? If you are developing and exchanging documents, for example in a group project, ensure that you can identify the current working version.
Identify what information you need, what you want it for and what access you have to it. Assess how your working practice helps you to do this effectively.