Business English: Presenting the decision
Business English: Presenting the decision

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Business English: Presenting the decision

2 Visiting the new location

2.1 Analysing a presentation

In this section you listen to a presentation from an employee of the Commission for New Towns about Milton Keynes which takes place during a staff visit there. You analyse the stages of the presentation, practise asking and answering questions, and extract detailed information.

You now look at how presentations are organised and hear an example of one.

Activity 9

Listen to the conversation about a presentation and note down the missing details in the memo.

Download this audio clip.Audio player: Extract 23
Skip transcript: Extract 23

Transcript: Extract 23

Heather Horner
Extract 23
Jack gives Eva details of the presentation.
Charles Dale (Jack)
Hello, Eva. Thanks for arranging the Milton Keynes tour.
Katie Campbell (Eva)
OK. Have you got everything?
Charles Dale
I think so. They've just sent me the details of the presentation. Do you want to make a note of them?
Katie Campbell
Oh yes. Let me get a pen... Ok go ahead.
Charles Dale
OK. Now the presentation is scheduled for two thirty after lunch. The presenter is called Cheryl Montgomery, she works for Commission for New Towns in Milton Keynes. Her talk's called "The City of Milton Keynes" and she's going to talk about three things: the location, the advantages for business, and the people.
Katie Campbell
How long will it last?
Charles Dale
Oh it's short. About five minutes. The idea is for her to give a quick introduction and then the rest of the session will be an opportunity for us to ask questions.
Katie Campbell
All right. Do you want me to circulate a memo?
Charles Dale
It's OK thanks. I've already done it.
Katie Campbell
Right, see you later then.
Charles Dale
See you. Bye.
End transcript: Extract 23
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Extract 23
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MEMO
Date: 5 September To: all staff
Ref: Milton 34 From: Jack Turner
Subject: Milton Keynes Presentation
There will be a presentation during the visit to Milton Keynes on Thursday 17 September. Cheryl Montgomery, Policy Development Manager of the Commission for New Towns, will give a (1) ...... about the city and there will be an opportunity to (2) .......
I attach details from the Commission for New Towns.
Time of presentation: (3) ......
Subject: ‘The City of Milton Keynes’
Topics:
(4)......
(5)......
(6)......
Please talk to me if you need any more information.
 Jack Turner

Answer

The completed memo is given below.

MEMO
Date: 5 September To: all staff
Ref: Milton 34 From: Jack Turner
Subject: Milton Keynes Presentation
There will be a presentation during the visit to Milton Keynes on Thursday 17 September. Cheryl Montgomery, Policy Development Manager of the Commission for New Towns, will give a (1) five-minute presentation/introduction about the city and there will be an opportunity to (2) ask questions.
I attach details from the Commission for New Towns.
Time of presentation: (3) 2.30 p.m./14.30
Subject: ‘The City of Milton Keynes’
Topics:
(4) The location
(5) The advantages for business
(6) The people
Please talk to me if you need any more information.
 Jack Turner

Activity 10

Look at the plan below and listen to Cheryl's introduction. Make a note of each point as you hear it.

Download this audio clip.Audio player: Extract 24
Skip transcript: Extract 24

Transcript: Extract 24

Heather Horner
Extract 24
Cheryl Montgomery of the Commission for New Towns introduces her presentation.
Cheryl Montgomery
Good afternoon ladies and gentlemen, welcome to Milton Keynes, my name is Cheryl Montgomery, and I’m here to explain to you a bit more about the town of Milton Keynes which you’ve just had the opportunity to see on your coach tour, to give you some more information about locating your business here, and hopefully to answer any questions you might have about the town.
There are lots of advantages in moving to Milton Keynes, and I’m going to talk to you now for about five minutes, about how your move here can be good for your business. There are three main advantages in Milton Keynes, first of all its location, its good communications, and its local population, who are ready and willing to help your business.
End transcript: Extract 24
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Extract 24
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Introduction

  • Welcome

  • Name and position

  • Subject of presentation (three points)

  • Timing

  • Questions

Answer

Cheryl includes all the necessary basic information briefly in her introduction.

Introduction

  • Welcome

  • Name and position: Cheryl Montgomery, CNT

  • Subject of presentation: Milton Keynes

    Main points: location, communications, population

  • Timing: 5 minutes

  • Questions: at end

You will now hear the rest of the presentation and will listen to it twice, once in Activity 11 and once in Activity 12. In Activity 11 you are just listening for general meaning and so you do not have to understand every word. In Activity 12 you will answer questions on the detail of the presentation.

Activity 11

Look at the main points of Cheryl's presentation below. You have already heard the introduction in Activity 10. Listen to the rest of Cheryl's presentation and write down the order of the other topics as you hear them on the audio clip.

Download this audio clip.Audio player: Extract 25
Skip transcript: Extract 25

Transcript: Extract 25

Heather Horner
Extract 25
Cheryl Montgomery presents Milton Keynes.
Cheryl Montgomery
First of all Milton Keynes is unique in that it’s a new town, built as a self-sustaining city, so that there are jobs, houses and facilities here all in balance. It’s located halfway between London and Birmingham, which is very convenient because you can reach eighty percent of England within two hours by lorry. Also you can go through the channel tunnel to have a quick four hour drop time to the continent. Going through the middle of Milton Keynes is the London to Birmingham railway line. You can commute from Milton Keynes to central London in thirty five minutes. Also the M1 motorway and the A5 trunk road give good communications north and south.
The town itself, has good internal communications. It’s set out on a grid of residential and industrial squares, about one kilometre on a side.
The infrastructure of a modern city, is located along the side of the road, so you won’t see any overhead wires. There are communication cables for telecoms, cable TV, microwave transmissions, your gas, your electric and everything else that a modern city needs, all in these one kilometre grids. The development in Milton Keynes is very low density, and you’ll see from the grid that all traffic moves in all directions at all times, so you won’t find any traffic jams in Milton Keynes.
We’re a very adaptable community. At the moment there are about a hundred and sixty five thousand people who live in the town, and we’re due to grow to about two hundred thousand in about ten years time. Over half of the people here are younger than thirty five, a quarter are under fifteen, and only thirteen percent are over sixty. This means that we have a young and vibrant work force, who are very adaptable and well trained to meet the needs of your company.
The local economy is made up of about three and a half thousand companies. Average company size is twenty five employees, and almost two thirds of all companies still have ten or fewer employees. This means this is the home of the small to medium sized enterprise. Unemployment is only two and a half percent, and in the last year over four thousand new jobs were created. So you can see that in terms of your supplier network, your ability to meet other companies in the same type of field, and also your ability to get out to your customers, are all enhanced by moving your company to Milton Keynes.
So what’s still left to do? Over the next ten years, we hope that Milton Keynes town will be completed. The city centre still has lots to do. There’ll be more offices to come, a theatre to be built, more leisure facilities, all suitable to meet the needs of a growing population. There are over three hundred hectares of land still to be developed, so we’ve got a site that will be suitable for you, room for over thirty thousand jobs. We’ve also got plenty of land for housing. Over twelve thousand houses can still be accommodated inside the town boundary. So just in terms of the location half way between London and Birmingham with easy access to the continent, good communications, A level and dual carriageway roads, and our population and economy, you can see that it’ll be good for your company to make your home in Milton Keynes.
Thanks very much for listening, and I’m ready to take any questions you might have.
End transcript: Extract 25
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Extract 25
Interactive feature not available in single page view (see it in standard view).
  1. Introduction (already heard)

  2. The future

  3. Location and communications

  4. Conclusion

  5. People

  6. Local economy

  7. Infrastructure

infrastructure the basic structures and facilities necessary for a country or an organisation to function efficiently.

Answer

The subjects are mentioned in the following order:

  1. Introduction

  2. Location and communications

  3. Infrastructure

  4. People

  5. Local economy

  6. The future

  7. Conclusion

In Activity 11 you noted the main points of Cheryl's presentation. In the next activity you listen to the presentation again and note down some of the details that Cheryl uses to support her arguments.

Activity 12

The notes given below show the most important points of the presentation. Listen to the presentation again and make a note of the facts and figures.

Download this audio clip.Audio player: Extract 25
Skip transcript: Extract 25

Transcript: Extract 25

Heather Horner
Extract 25
Cheryl Montgomery presents Milton Keynes.
Cheryl Montgomery
First of all Milton Keynes is unique in that it’s a new town, built as a self-sustaining city, so that there are jobs, houses and facilities here all in balance. It’s located halfway between London and Birmingham, which is very convenient because you can reach eighty percent of England within two hours by lorry. Also you can go through the channel tunnel to have a quick four hour drop time to the continent. Going through the middle of Milton Keynes is the London to Birmingham railway line. You can commute from Milton Keynes to central London in thirty five minutes. Also the M1 motorway and the A5 trunk road give good communications north and south.
The town itself, has good internal communications. It’s set out on a grid of residential and industrial squares, about one kilometre on a side.
The infrastructure of a modern city, is located along the side of the road, so you won’t see any overhead wires. There are communication cables for telecoms, cable TV, microwave transmissions, your gas, your electric and everything else that a modern city needs, all in these one kilometre grids. The development in Milton Keynes is very low density, and you’ll see from the grid that all traffic moves in all directions at all times, so you won’t find any traffic jams in Milton Keynes.
We’re a very adaptable community. At the moment there are about a hundred and sixty five thousand people who live in the town, and we’re due to grow to about two hundred thousand in about ten years time. Over half of the people here are younger than thirty five, a quarter are under fifteen, and only thirteen percent are over sixty. This means that we have a young and vibrant work force, who are very adaptable and well trained to meet the needs of your company.
The local economy is made up of about three and a half thousand companies. Average company size is twenty five employees, and almost two thirds of all companies still have ten or fewer employees. This means this is the home of the small to medium sized enterprise. Unemployment is only two and a half percent, and in the last year over four thousand new jobs were created. So you can see that in terms of your supplier network, your ability to meet other companies in the same type of field, and also your ability to get out to your customers, are all enhanced by moving your company to Milton Keynes.
So what’s still left to do? Over the next ten years, we hope that Milton Keynes town will be completed. The city centre still has lots to do. There’ll be more offices to come, a theatre to be built, more leisure facilities, all suitable to meet the needs of a growing population. There are over three hundred hectares of land still to be developed, so we’ve got a site that will be suitable for you, room for over thirty thousand jobs. We’ve also got plenty of land for housing. Over twelve thousand houses can still be accommodated inside the town boundary. So just in terms of the location half way between London and Birmingham with easy access to the continent, good communications, A level and dual carriageway roads, and our population and economy, you can see that it’ll be good for your company to make your home in Milton Keynes.
Thanks very much for listening, and I’m ready to take any questions you might have.
End transcript: Extract 25
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Extract 25
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Location and communications

  • Motorways: (1) ......% of England within 2 hours by lorry

  • Rail to London (2) ......

  • Continent (3) ...... hours

Infrastructure

  • City set out in grid of (4) ...... kilometre squares

  • Cables along roadside

  • Low density – no traffic jams

People

  • Population now (5) ......

  • 200,000 in (6) ...... years

  • Young vibrant workforce

  • 50% under 35, 25% under 15, 13% over 60

Local economy

  • (7) ...... companies

  • Average 25 employees, 66% fewer than 10

  • ‘Home of the small business’

  • Unemployment (8) ......%

  • (9) ...... new jobs created last year

The future

  • Complete Milton Keynes

  • (10) ...... hectares of land to be developed

  • Room for (11) ...... jobs and (12) ...... houses

Conclusion

  • LOCATION, POPULATION and ECONOMY = Milton Keynes

  • Questions

Answer

The information you should have noted is given in bold.

Location and communications

  • Motorways: (1) 80% of England within 2 hours by lorry

  • Rail to London (2) 35 minutes

  • Continent (3) 4 hours

Infrastructure

  • City set out in grid of (4) one kilometre squares

  • Cables along roadside

  • Low density – no traffic jams

People

  • Population now (5) 165,000

  • 200,000 in (6) 10 years

  • Young vibrant workforce

  • 50% under 35, 25% under 15, 13% over 60

Local economy

  • (7) 3,500 companies

  • Average 25 employees, 66% fewer than 10

  • ‘Home of the small business’

  • Unemployment (8) 2.5%

  • (9) 4,000 new jobs created last year

The future

  • Complete Milton Keynes

  • (10) 300 hectares of land to be developed

  • Room for (11) 30,000 jobs and (12) 12,000 houses

Conclusion

  • LOCATION, POPULATION and ECONOMY = Milton Keynes

  • Questions

At the end of the presentation you ask Cheryl questions to check some of the information.

Activity 13 - Part A

Use the notes below to form questions. You will need to add words and change the verb tenses. You should also use many or much. Remember that How many …? is used with countable nouns and How much …? is used with uncountable nouns.

Example

How/people/live/Milton Keynes?

How many people live in Milton Keynes?

  • 1 How/new jobs/be/create/last year?

  • 2 How/land/you/have/development?

  • 3 How/companies/based/Milton Keynes?

  • 4 How/traffic/Milton Keynes?

Answer

  1. How many new jobs were created last year?

  2. How much land do you have for development?

  3. How many companies are based in Milton Keynes?

  4. How much traffic is there in Milton Keynes?

Activity 13 - Part B

Now make questions using the words below.

  • 5 What/three/main/advantages/Milton Keynes?

  • 6 What/type/businesses/based/Milton Keynes?

  • 7 What/unemployment/rate?

  • 8 What/percentage/population/under fifteen?

Answer

  1. What are the three main advantages of Milton Keynes?

  2. What type of businesses are based in Milton Keynes?

  3. What is the unemployment rate?

  4. What percentage of the population is/are under fifteen?

Activity 14

Answer the questions on the audio clip using information from your answers to Activity 12.

Download this audio clip.Audio player: Extract 26
Skip transcript: Extract 26

Transcript: Extract 26

Heather Horner
Extract 26
Answer the following questions about Milton Keynes.
Katie Campbell
1.
Katie Campbell
How many people live in Milton Keynes?
Amanda Abington
Approximately 165,000.
Katie Campbell
2.
Katie Campbell
How many new jobs were created last year?
Amanda Abington
4,000
Katie Campbell
3
Katie Campbell
How much land is there for development?
Amanda Abington
300 hectares.
Katie Campbell
4
Katie Campbell
How many companies are based in Milton Keynes?
Amanda Abington
3,500
Katie Campbell
5
Katie Campbell
What is the unemployment rate?
Amanda Abington
2.5%
Katie Campbell
6
Katie Campbell
What percentage of the population is under fifteen?
Amanda Abington
25%
End transcript: Extract 26
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Extract 26
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Answer

Model answers to this activity are given in the audio clip and transcript.

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