Completing the project
Completing the project

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Completing the project

1 Handover and delivery

1.1 Formal handover

The outputs of a project should be defined at the planning stage, including any conditions that will be required for a smooth transfer. Each outcome should be formally handed over to the sponsor who should confirm their delivery (‘sign them off’) so that there is no dispute about whether outcomes have been completed.

A closure list is likely to have sections to include the following groups of tasks, but each project will have different features to consider. A list of suggested areas to consider can be seen below:

handover complete for all deliverables
client or sponsor has signed off all deliverables as accepted
responsibility for future maintenance agreed
final project status reports complete
all financial processes and reports complete
project review complete
staff performance evaluations and reports completed
terminate staff employment on project
terminate all supply contracts and processes
close down site operations and accomodation used for project
dispose of equipment and materials
announce completion of project (internal, external and public relations contacts)
complete project file and store appropriately
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