The closure meeting
The final meeting is a time for celebrating successful completion. It could have a similar format to the launch meeting, and involve many of the same people. It might include:
reviewing the outputs or outcomes;
confirming the arrangements for any follow-up work;
thanking the team, the sponsor(s) and the stakeholders for their support;
presenting the completion report for approval and sign-off.
Closure events may vary according to the nature of the project. Consider the following examples.
The project purpose was the development of a joint commissioning strategy. The formal ending of the project was the launch of the jointly agreed strategic plan that would be implemented by the joint commissioning team.
The project was to expand a business unit so as to take on the management of a new property which would provide additional services in a new geographical area. The end of the project was marked by a formal opening ceremony.
The project was to develop a new information system. At the final meeting sponsors were required to sign documentation to record their acceptance of the system and agreement that all the work had been completed as required.