In Unit 2 ‘Being a participant’, you looked at how to be an effective participant in online meetings. In this unit you will learn about how to be an effective chair and discover ways to promote inclusivity and fairness in online meetings, ensuring the views of all are heard and respected. At the same time, you will consider how some chairing styles get in the way of inclusive practice.
As with the other units, you will extend your understanding of the Social Identity Wheel by thinking about it within the context of chairing.
Learning outcomes
By the end of this unit, you should be able to:
Differentiate between effective and ineffective chairing practices.
Compare and contrast different chairing styles, i.e. participative and directive leadership styles.
Discuss how social identity influences meeting dynamics and participant responses to the chair.
Identify chairing practices that encourage and hinder inclusive participation within online meetings.
Implement chairing practices that promote inclusivity within online meetings.
Listen to the unit authors introducing themselves and sharing what they enjoyed most about the GEiO research project.
Note: In the audios below the authors speak in their first language. The transcript has been translated into English.
Next, go to 1 Introducing the chair.
Have a look at the image above. You may recognise some, or all, of the issues represented here from your own experience of online meetings. These issues can be prevented or managed through effective chairing practices. In this section, you will distinguish between effective and ineffective chairing practices and styles.
One way of thinking about chairing practices is to think about the rights and obligations that come with the role of chair.
Which of the following behaviours would you expect from a chair of an online meeting?
Decide:
a.
Yes
b.
No
c.
Maybe
The correct answer is b.
b.
The agenda should be sent well in advance to give participants enough time to prepare and raise points for discussion.
a.
Yes
b.
No
c.
Maybe
The correct answer is a.
a.
Communicate clearly what the purpose of the meeting is as people have given up their time to attend. Avoid the ‘let’s get this meeting over with as quickly as we can’ attitude.
a.
Yes
b.
No
c.
Maybe
The correct answer is c.
c.
While it’s great to have enthusiastic contributors, this shouldn’t be at the expense of the agenda. You could encourage comments in the chat box.
a.
Yes
b.
No
c.
Maybe
The correct answer is b.
b.
Some people may not want to contribute to the discussion but check with silent participants to make sure they don’t want to say something. Consider alternative methods of participating – e.g. chat boxes, polls, break-out room.
a.
Yes
b.
No
c.
Maybe
The correct answer is a.
a.
This is a key role of the chair. It’s a good idea to run through the ground rules for new participants, allowing any new suggestions.
a.
Yes
b.
No
c.
Maybe
The correct answer is b.
b.
Don’t wait until the end of the meeting to check your chat box as there may be too many comments. It is better to review as you go along.
a.
Yes
b.
No
c.
Maybe
The correct answer is c.
c.
On occasions, and if there is full consensus, this may be a viable option (especially during busy times). However, generally, this is not a good idea as it can discriminate against people who have other obligations outside work (e.g. parents, carers). Participants can reasonably expect to recoup the time spent on these meetings.
a.
Yes
b.
No
c.
Maybe
The correct answer is c.
c.
Some meetings are brief and there may not be time to receive feedback from everyone. However, research suggests eliciting input from others can help boost positive meeting outcomes.
a.
Yes
b.
No
c.
Maybe
The correct answer is a.
a.
The chair should manage the order and pace of the meeting and ensure enough time for feedback during and at the end of the unit.
a.
Yes
b.
No
c.
Maybe
The correct answer is b.
b.
It is the chair’s job to make sure all items on the agenda are given enough discussion time. Although it is important to include input from participants, it’s also important to manage timings.
It’s likely you found it quite straightforward to identify the duties of a chair. Of course, meetings can and do vary in form and function. Organisational culture, participant status, topic and meeting context can all influence the way a meeting develops. Yet, despite these differences, research indicates that participants have a shared understanding of how meetings ‘should’ operate (see Angouri and Marra, 2010). This includes chairing practices such as opening and closing meetings and how speaking turns are managed.
So, despite differences in corporate culture there are striking similarities in the expectations placed on chairs and the ways in which chair roles work.
Since COVID-19, the number of online work meetings has multiplied (Standaert, Muylle and Basu, 2022). For many, this has resulted in too many unnecessary work meetings, with little structure or understood purpose, leading to the often-used question, ‘could we do this in an email?’ (see Unit 5 of this course).
However, under effective leadership, work meetings can be an important resource for an organisation, facilitating strong discussions that elicit a range of opinions and produce high-quality decisions (see Mroz, Yoerger and Allen, 2018). The way a chair interacts with other participants sets the tone for what is considered appropriate communicative behaviour. The position of chair is one that requires considerable organisation and communication skill to manage the different interests present within the meeting while also holding the interests of the organisation and managing their own identity as leaders (Rogerson-Revell, 2011).
Depending on the context of the meeting, there is a great degree of flexibility in the way chairs carry out their role. Factors such as meeting purpose, topic, formality and participant relations all influence the way chairing is carried out.
Much of the literature around chairing practice identifies two predominant styles of chairing leadership. These will be referred to as ‘participative’ and ‘directive’ chairing. Table 1 below summarises the main features of each style, along with their corresponding positive and negative effects.
Participative chairing
![]() | Directive chairing
![]() | |
|---|---|---|
| Features |
|
|
| Positive and negative effects |
|
|
Of course, it’s easy to stereotype chairing styles and think about them in binary terms. There are many different forms and functions of meetings, which may require different styles of chairing. The reality is that effective chairs draw on different styles depending on what is appropriate or required for the given meeting.
So far, you have considered different aspects of chairing styles and practices. In Activity 2, you will consolidate this learning by reviewing some of the examples of effective and ineffective chairing practices.
Watch Video 1 through once in full and then a second time while you make notes.

Make use of your learning on this course so far, and your own experiences of online meetings, and write down the examples of ineffective chairing you have noticed in the box below:
Some of the ineffective practice examples are noted below – you may have noticed other examples too.
The chair:
Now that you have had a chance to consider different approaches to chairing and reflected on some of the problematic features, we’ll move on to some of the issues that can impact good and bad chairing.
In the previous section, you covered some features of best practice when chairing an online meeting and some different approaches to chairing.
In this section you will learn about how social identity influences meeting dynamics. Drawing on the Social Identity Wheel, you will consider how social identity influences the chair’s and participants’ experiences of being in a meeting. After this you will look at intersectionality and its relevance to the role and identity of the chair.
Using the Social Identity Wheel, think about how your participation in meetings, either as a participant or as chair, is affected by your social identities. Activity 3 will guide your thinking around this.
Use the box below to write down your reflections on the following questions:
There are no right or wrong answers here as this activity is an opportunity for reflection.
Chairing styles are shaped by factors such as the format of the meeting (e.g. whether it is a talk or a presentation), the type of meeting (entirely online or hybrid) and how familiar participants are with one another (Sarkar et al., 2021). It’s important to consider that participants also shape the way a chair carries out their role. Imagine you are chairing the meeting above – how do the expressions on the attendees' faces impact how you might feel and affect how you carry out your role?
It is likely that you would be affected negatively by the non-verbal communication of those online participants, perhaps impacting on your ability to chair effectively or with confidence.
The performance of leadership is as much affected by the response of participants as by any personality traits of the chair. This is particularly important when the chair is someone whose social characteristics may be subject to discrimination and bias (such as gender, skin colour, sexuality, age, class).
In Unit 2, you learned about gender stereotypes and how these influence attitudes and expectations of participant behaviour within workplace meetings. Gender dynamics also play out in various ways when the chair is a woman (see Dhawan et al., 2021). Here are some findings from existing research on gender and chairing/leadership:
Clearly, gender has an effect on people’s responses to chairs and therefore also affects the way chairing is performed.
The research above refers to in-person meetings. Online environments might be more equitable in some ways (e.g. the physical arrangement of online participants avoids having a ‘head of the table’) but online environments might amplify some negative responses. Online meetings might highlight and even support negative behaviours and facial gestures (see Dhawan et al., 2021).
What the research tells us is that the role and identity of the chair is relational, shaped as much by the responses and expectations of other people in the meeting as it is by the chair. It is important to recognise how people’s responses to the chair may be informed by discriminatory and biased opinions, and gender is just one characteristic that may be the subject of discrimination.
You came across the concept of intersectionality briefly in Unit 2, Section 3.1. The term intersectionality was coined by Kimberlé Crenshaw and is an extremely useful one when thinking about any form of discrimination within the workplace (or anywhere for that matter). An intersectional approach is one that recognises that all people have more than one characteristic that may be subject to discrimination and hostility. For example, while a woman may experience sexism when chairing a meeting, a disabled woman of colour may also experience ableism and racism.
In this section you will start thinking about how the social identities of the chair impact the way they are responded to.
It is also the role of the chair to think about the social identities of those attending the meeting. The chair must ensure that they and all participants avoid acting in discriminatory or biased ways toward other attendees.
In the previous section, you learned about how social identity influences the experiences of online meetings for everyone. In this section, you will develop your understanding of how chairing practices can influence these experiences by encouraging or hindering inclusive participation.
First, you will check your understanding of some key terms related to equality, diversity and inclusion (EDI). Then you will consider ways in which chairs can promote inclusivity within online meetings, including the use of inclusive language.
The terms equality, equity, diversity and inclusion often come as a package (e.g. EDI policies) but what is the meaning of each of these terms?
What do you understand by equality, equity, diversity and inclusion? Match the terms below to the correct definition (adapted from the United Nations, UN Global Compact, 2025).
Two lists follow, match one item from the first with one item from the second. Each item can only be matched once. There are 3 items in each list.
Diversity
Inclusion
Equity
Match each of the previous list items with an item from the following list:
a.2. ______ is relational, it is about the experience of individuals and groups in the workplace. It is about feeling seen, understood and valued as an individual with a unique identity, skills and experience.
b.3. ______ recognises that each person has different circumstances, that historically, some groups of people have experienced discrimination and that reaching equal outcomes will not be achieved by treating everyone the same. The focus is on allocating resources and opportunities according to circumstance and need.
c.1. ______ often focuses on quantity and the representation of different groups in an enterprise. Within organisations, there will be a focus on equality of opportunity and treatment in access to employment, development, promotion and pay for a range of people.
How did you do?
‘While diversity tends to focus on quantity, equity and inclusion are focused on quality’ (UN Global Compact, 2025).
Inclusion is not about simply tolerating differences, inclusion means actively ensuring that people feel welcomed, valued and respected for who they are. It means actively creating environments where everyone feels they are appreciated and can participate in whatever way they can.
Inclusion and equity at work involve ensuring as many people as possible can participate or be represented in work-based activities. In relation to chairing online meetings, this means being aware of what barriers there might be for attendees to participate.
Besides being a human rights issue, inclusion benefits organisations. Inclusive practices at work and within meetings ensure maximum participation of all employees. This leads to the expression of a range of diverse points of view and thinking, which in turn leads to new insights and ultimately, helps organisations make better decisions. This corresponds with a participative style of leadership.
However, despite most organisations having EDI policies, research indicates participation and barriers to participation within meetings can still be problematic for certain groups:
The use of inclusive language is really important for fostering a respectful and fair working environment. Inclusive language shows a commitment to avoiding discrimination and (un)intentional biases and ensuring people don’t feel excluded or marginalised in any way. It also promotes an inclusive culture, shaping what is acceptable within the meeting and also within the organisation.
It’s the responsibility of the chair to use inclusive language and to call out inappropriate language. It is recommended that you look to your organisation’s guidance on inclusive language.
The example in Activity 5 focuses on gender to exemplify the importance of inclusive language in meetings.
With regards to gender, most EDI policies/frameworks refer to concepts such as gender-discriminatory, gender-neutral and gender-sensitive language. Read the following definitions, then complete the multiple choice activity underneath.
Choose the correct term to identify what the following sentences are examples of:
a.
Gender-discriminatory language
b.
Gender-neutral language
c.
Gender-sensitive language
The correct answer is b.
b.
Gender-neutral language as it used the term ‘people’ which is inclusive.
a.
Gender-discriminatory language
b.
Gender-neutral language
c.
Gender-sensitive language
The correct answer is b.
b.
Some people assume that an engineer is a man. It is important to avoid indicating that bias in language by using the neutral pronoun ‘they’.
a.
Gender-discriminatory language
b.
Gender-neutral language
c.
Gender-sensitive language
The correct answer is a.
a.
Gender-discriminatory language as it excludes non-binary people.
a.
Gender-discriminatory language
b.
Gender-neutral language
c.
Gender-sensitive language
The correct answer is c.
c.
In some contexts, it’s important to acknowledge the relevance of gender, especially regarding issues of relative disadvantage.
a.
Gender-discriminatory language
b.
Gender-neutral language
c.
Gender-sensitive language
The correct answer is a.
a.
The stereotype assumption here is that a secretary is a woman.
a.
Gender-discriminatory language
b.
Gender-neutral language
c.
Gender-sensitive language
The correct answer is a.
a.
It is important to refer to women in their own right and not in relation to men. Better to say ‘Psychology researchers, John and Sarah contributed an interesting article to the journal’.
Gender-neutral and gender-sensitive language are sometimes used interchangeably (with gender-neutral language being considered an example of gender-sensitive language). They have been separated here to illustrate that sometimes it is necessary to identify a particular gender.
Now you’ve covered the fundamentals of effective chairing, in this section you will review what you have learned and add further inclusive chairing skills to your practice.
Some of the key aspects of chairing an inclusive online meeting are summarised below. Click on the cards below to reveal some ideas – do you have any other ideas?
This is not an exhaustive list of considerations, but hopefully it highlights how many things a chair has to keep in mind before, during and after a meeting.
Now you have thought about inclusivity in online meetings, the next activity looks at all the various factors involved in effective chairing practice and how to chair a productive and inclusive online meeting.
Watch Video 2 through once without interruption, then a second time while you make notes.

The second time you watch it note down all the examples of effective chairing practice you notice in the box below:
Some noticeable effective chairing actions are listed below. Do you agree with them and would you add any others?
The chair:
In this unit you have differentiated between effective and ineffective chairing practices and learned about the differences between participative and directive leadership styles. Although there can be benefits and drawbacks of each depending on the context and function of the meeting, a participative style of leadership contributes to a more inclusive experience for everyone at the meeting.
You read through research showing that participation in meetings is impacted by social identities, with some groups of people being less likely to participate than others. Social identities also impact on the way the chair is responded to, with research showing that female chairs are judged more harshly than male chairs. The concept of intersectionality is a useful one for thinking about how multiple social identities interact to produce unique experiences of discrimination.
Inclusive chairing means having an awareness of the range of social identities within meetings and ensuring that the views and contributions of all are invited and valued. You have learned that some chairing practices promote inclusive participation, like using inclusive language, and some discourage it.
Now move on to complete the unit by checking what you've learned in the Unit 3 practice quiz.
Now have a go at the Unit 3 practice quiz – you can attempt the quiz as many times as you like.
After you have completed the Unit 3 practice quiz move onto Unit 4 50 shades of humour.
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