Session 2: Terms and conditions of GenAI providers – 60 minutes

Image generated using the AI prompt: Generate humorous image relating to GenAI providers terms and conditions.

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A cartoon-style digital illustration shows a light-skinned man with neatly combed brown hair sitting at a desk, wearing a brown suit and blue tie. He looks alarmed and is sweating slightly as he holds a large sheet of paper titled "GenAI PROVIDER TERMS AND CONDITIONS" in bold text. His eyes are wide, and his eyebrows are raised in panic. A speech bubble above his head exclaims, "YIKES!" in capital letters. A laptop sits open on the desk beside him. The image humorously captures the overwhelming feeling of reading complicated or lengthy AI provider terms and conditions.

Image generated using the AI prompt: Generate humorous image relating to GenAI providers terms and conditions.

As organisations adopt GenAI technologies to drive innovation and automate tasks, it becomes increasingly important to understand the legal frameworks that underpin their use.

Central to this are the terms and conditions (T&Cs) issued by GenAI providers. These contractual documents define user rights, provider responsibilities, and the legal boundaries of tool usage. You can usually find the terms and conditions for GenAI providers on their official websites. They are often linked at the bottom of the homepage or during the account sign-up process.

Key sections to look out for include user responsibilities, how your data may be used, ownership of content, liability limitations, and rules around acceptable use (Koley Jessen, 2024). Reviewing these terms carefully is essential to understand what the service offers, any limits on how you can use it, and the legal risks you might be accepting if you are planning to use the tool within your organisation, or to feed it with data from your organisation.