This module will support your understanding and use of the SWOT Analysis Tool from the DIY Toolkit. You should look at the SWOT Analysis Template before working through the module. You will find it helpful to have a print out of the SWOT Analysis Template which can be found on page 17 of the DIY Toolkit with you while you work through this module.
Knowledge of the internal strengths and weaknesses, along with the opportunities and threats – SWOT – facing a business, project or programme can paint a broad picture of its current status. This proactive analysis leads to a richer understanding and avoids relying on habit or instinct, helping leaders and managers to make informed decisions about the actions available to them.
Conducting a SWOT analysis can be useful for lots of contexts, including:
This module explains how to use SWOT analysis as a tool. As with many of the DIY tools, it is a subjective activity that would probably be completed quite differently by two people working on the same issue for the same organisation. Asking colleagues and partners to help with a SWOT analysis will always give a richer result than working in isolation.
After studying this module, you should be able to:
SWOT analyses are popular because of their ease of use and flexibility in highlighting where project or business ideas are strong and/or vulnerable, and where there are opportunities to explore.
The SWOT Analysis Tool helps you to analyse and explore your position through both internal and external lenses. While it could be applied at any stage of a planning process, it is most suitable at the start, or at a significant point of review. This is because it is important to assess and understand the current situation before committing to a sensible and sustainable course of action.
A SWOT analysis can be performed on a project, service or product, a sector, an organisation or even on an individual in the form of personal development planning. When done properly, a SWOT analysis will give you a clear picture of the most important factors that can influence the survival and sustainability of your activity.
For convenience – to save you reading sentences like ‘the strengths of your service/product/project/sector/activity’ – within this module we will use ‘project’ as a general term to cover all the activities to which a SWOT analysis might be applied.
a.
Statement 1: A SWOT analysis is a complex long-term planning tool for understanding the external environment of a project.
b.
Statement 2: A SWOT analysis is a method of conducting a general and quick examination of a project’s current position, which will inform the actions to be taken to reach a favourable future position.
c.
Statement 3: A SWOT analysis is a process that focuses on identifying where a project or programme is vulnerable.
The correct answer is b.
Statement 2 most accurately captures what a SWOT analysis is: a simple diagnostic tool for assessing the present and desired state of a business. The other two statements provide only a limited view of what a SWOT analysis can do.
A SWOT analysis will help you to analyse both the internal and external environment of a project. It will also show what a project should reinforce and what it should revise and adapt to ensure the survival and continuity of the project.
Every project or development activity operates within a context of internal and external influences.
Most interactions with a project or development activity take place within the internal environment. Internal factors are generally within your control, and can be altered to suit the needs/influences coming from the external environment.
Factors in the external environment around a project are generally outside of your direct control.
Below is a list of factors that could affect a project. Imagine this is your own project and, for each factor, indicate whether you think it is internal (something you can control or manage), or if it is more likely to be external (something outside of your influence).
a.
Internal
b.
External
The correct answer is b.
a.
Internal
b.
External
The correct answer is a.
a.
Internal
b.
External
The correct answer is a.
a.
Internal
b.
External
The correct answer is b.
a.
Internal
b.
External
The correct answer is a.
a.
Internal
b.
External
The correct answer is b.
a.
Internal
b.
External
The correct answer is b.
a.
Internal
b.
External
The correct answer is a.
a.
Internal
b.
External
The correct answer is b.
a.
Internal
b.
External
The correct answer is a.
a.
Internal
b.
External
The correct answer is a.
If you got more than three or four wrong, you might want to come back to this activity and try it again later. It might be helpful to think of the words ‘Change in …’ before each term, so that you can ask yourself if this is something you could have direct influence over.
So far, we’ve established that SWOT stands for:
These components could be described as providing different perspectives through which to explore an issue. We’ll now look at each of these in more detail.
Strengths and weaknesses refer to factors in the internal environment of the project.
Such as | Example | Typical questions |
---|---|---|
Competences and skills | Outstanding expertise in basic healthcare training | What do you do better than anyone else? What makes you unique? What unique or lowest-cost resources can you draw upon that others can’t? What do people in your market see as your strengths? What makes you agile and/or flexible? |
Resources | Highly skilled and motivated workforce | |
Attributes | Good brand image and reputation | |
Knowledge | Established community network with excellent understanding of local context | |
Data | Facts and figures about customers/beneficiaries and their behaviour or preferences |
Such as lack of | Typical questions |
---|---|
Competences and skills Resources Attributes Knowledge Data | What could you update or improve? What should you avoid? What are things that users/clients/beneficiaries/partners might see as weaknesses or cause for complaint? What critical resources can’t you provide – do you have sufficient cash flow? Are the timescales achievable? |
Opportunities and threats refer to factors in the external environment around the project.
Such as | Example | Typical questions |
---|---|---|
Changes in technology | Increasing availability of internet access | Do people have a need? Do people prefer something else? Are there any new technologies? Are there changes in government policy? What tools or routes can you use to engage with your target audience? Who could you partner with? What events can you align your message with?
|
Changes in government policy or regulation | New rules that give you greater freedom in an environment | |
Local and global events | World AIDS day as a global focus for activities and resources | |
New products and/or services | A new local supplier of a product that was previously difficult to access | |
Use of marketing or promotion | A local radio station that might be persuaded to run community-service advertising | |
Social or population structures | A strong local women’s group that could help provide support access to vulnerable individuals | |
Lifestyle fluctuations | Increasing rates of non-communicable disease (NCD)*. |
Such as negative impact of | Typical questions |
---|---|
Changes in technology Changes in government policy or regulation Local and global events New products and/or services Use of marketing or promotion Social or population structures Lifestyle fluctuations | This section has been left deliberately blank. See Activity 3, below. |
It is important that the four components of the SWOT analysis are considered together and not in isolation. This is because a factor can be both a threat or an opportunity, depending on the context and how you are able to respond to it
What do you think some of the typical questions might be when considering the threats to a project from its external environment? Try and think of at least five threats and note them down in the text box below.
One approach to this activity is to turn around the questions in the opportunities box, for example:
Other questions I thought of were:
Your questions are probably influenced by the specific context in which you work. For example, if your geographic location is heavily influenced by the weather, then this could be a key consideration in your questions around threat. The important thing is that you capture all the potential obstacles in your own external environment.
Now that you understand the sections in the SWOT Analysis Template, it’s time to go ahead and complete it! It is important to have a clear objective for developing your SWOT analysis, and its content will vary significantly according to the question(s) you want to answer. Use the tips below to help you construct an effective SWOT analysis.
The act of completing your SWOT analysis template may bring some revelations in itself, but you’ll also need to work with the completed tool to get the most value from the whole SWOT analysis process.
Consider the obvious natural priorities:
Consider how your strengths align with the opportunities:
Consider how your weaknesses align with the threats:
Consider any other potential matches:
Reflect on the overall message of your SWOT analysis. It should give you a deeper understanding of an issue that can then contribute to your decision-making process. Sometimes it will raise more questions than it answers, and you might need to go around the loop several times to deal with what is raised before you can focus on the original issue.
Depending on the context in which you are working, it can sometimes be helpful to return to a SWOT analysis after a break and compare the situation then and now according to the actions you have taken.
Read through the case study and SWOT Analysis Template, then try to complete the activity below.
Syed runs his own enterprise in an area on the outskirts of Dhaka, Bangladesh. He manages a collective of people with disabilities who make Bangladeshi puppets in a traditional style, mainly selling to tourists through local shops, and pays them a basic salary as well as a profit share. The puppets are all made to Syed’s own designs, and are quite different to the standard items in most tourist stores. His quirky designs and their popularity with shoppers have come to the attention of Muhammad, who runs a relatively large factory producing puppets and other tourist-friendly wares. Muhammad approaches Syed to suggest that he buy his enterprise, including his designs, and that Syed and his employees all come and work at Muhammad’s factory. He is offering a lot of money, and Syed doesn’t know whether he wants to maintain his independence or go for the security offered by a lump cash sum and guaranteed employment. He uses a SWOT analysis to take a snapshot of his current situation and help him consider the decision:
Looking at the case study above, including Syed’s SWOT analysis, imagine you are helping Syed make his decision. What points would you highlight? Would you recommend him to sell to Muhammad? Make some notes in answer to this question in the text box below.
Syed has provided some interesting information in his SWOT analysis. By taking a realistic look at his business as it is, he can decide what is most likely to make sense for its future. There’s no absolute right or wrong here (there rarely is in this sort of decision-making), but based on the information given I would advise Syed not to sell. These are the key points I would highlight:
Finally, I would perhaps suggest that this isn’t a yes or no decision, and there might be a way that Syed could maintain all his strengths but still work in partnership with Muhammad. He could create some designs especially for Muhammad’s factory, and/or draw on some of his resources in exchange for design expertise. At this point, a SWOT analysis of the potential partnership could be a useful decision-making tool.
In this module, we have explored how a SWOT analysis can be useful in taking a snapshot to assess and understand elements of the internal and external environments of a project in order to make a decision. We have seen that it is useful as a guide to help consider further actions or the development of an idea.
a.
SWOT stands for Securities, Weaknesses, Opportunities, Threats.
b.
A SWOT analysis is a good tool for taking a snapshot of a situation in order to inform a decision-making process.
c.
A SWOT analysis should include as much information as you can find about all elements of your business.
d.
Although often used for business decisions, a SWOT analysis can also be used for personal-development planning.
e.
SWOT is always best when completed by just one individual.
The correct answers are b and d.
Drag and drop the words below into the missing gaps in the sentences.
In the feedback to Activity 4, it was suggested that Syed could do another SWOT analysis to consider the idea of a partnership with Muhammad. Below is an example of what points this SWOT analysis might raise. For each of the points below, indicate whether they are a strength, weakness, opportunity or threat.
a.
Strength
b.
Weakness
c.
Opportunity
d.
Threat
The correct answer is b.
a.
Strength
b.
Weakness
c.
Opportunity
d.
Threat
The correct answer is c.
a.
Strength
b.
Weakness
c.
Opportunity
d.
Threat
The correct answer is a.
a.
Strength
b.
Weakness
c.
Opportunity
d.
Threat
The correct answer is d.
a.
Strength
b.
Weakness
c.
Opportunity
d.
Threat
The correct answer is c.
a.
Strength
b.
Weakness
c.
Opportunity
d.
Threat
The correct answer is b.
a.
Strength
b.
Weakness
c.
Opportunity
d.
Threat
The correct answer is a.
Congratulations, you have now reached the end of this module! We hope that you have enjoyed it, and have learned useful skills.
End of Module Quiz
This quiz allows you to work towards your badge for DIY Learn: SWOT Analysis. To achieve your badge, you must answer six out of eight questions correctly.
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When you have finished the quiz, click on ‘Next’ to review your ‘Summary of attempt’. Once you are happy with your answers, click ‘Submit all and finish’. Once you have finished this quiz you will be redirected back to this page.
Don’t forget there are another nine modules to choose from which you can find on the DIY Learn home page.
Inspired by: MindTools (1996) SWOT Analysis.
This Module should be cited as follows:
DIY Learn (2016) SWOT Analysis, Copyright © The Open University and Nesta
Except for third party materials and otherwise stated below, this content is made available under a Creative Commons Attribution-ShareAlike licence (http://creativecommons.org/ licenses/ by-nc-sa/ 4.0/). The material acknowledged below is Proprietary and used under licence for this project, and not subject to the Creative Commons Licence. This means that this material may only be used un-adapted within the DIY Learn project and not in any subsequent OER versions.