4.10 Protecting people’s personal information and information-sharing principles

The front of tile one says. Comply with your country’s ‘data protection’ legislation. The back of tile one says. Safeguarding Leads need to research and apply their country’s relevant laws and guidance. The front of tile two says. Necessary and proportionate. The back of tile two says. Only share the amount and type of information you need to, to achieve your purpose. The front of tile three says. Relevant. The back of tile three says. Be clear about the legitimate purpose of holding or sharing information. Receiving, investigating, assessing, or managing a safeguarding concern are all legitimate purposes. Only share information that is relevant to achieving your purposes. This allows others to do their job effectively and make informed decisions. The front of tile four says. Accurate. The back of tile four says. Information should be accurate and kept updated when circumstances or facts change – and should clearly distinguish between fact and opinion. If the information is non-recent, this should be explained. The front of tile five says. Timely. The back of tile five says. Information should be shared as soon as possible to reduce the risk of missed opportunities to offer support and protection to a victim of abuse. The front of tile six says. Secure. The back of tile six says. Records should only be accessible to individuals with a legitimate safeguarding role. The front of tile seven says. Record. The back of tile seven says. Information-sharing decisions should be recorded. If the decision is to share, reasons should be given, including what information has been shared and with whom. If the decision is not to share, it is good practice to record the reasons for this decision.