Preparing an agenda before a meeting is essential for keeping the discussion focused and the meeting on schedule. The agenda should include sections for "Old Business" and "New Business," with time allocated at the end for public comments.

During "Old Business," review topics from previous meetings, and allow those responsible to provide updates. "New Business" should address new issues or upcoming events. While these sections will cover most of the key points, it's important to allocate time for open comments from attendees.

Though there is no single "correct" way to create an agenda, the example below offers a helpful template¹:

VILLAGE NEIGHBORHOOD ASSOCIATION

1234 Main Street, Springfield, MO

March 12, 2024

6:30-8:00p.m.

1. Introduction

2. Officer Reports

     a. Secretary

     b. Treasurer

     c. Beautification Chair

     d. Safety Chair

     e. Maintenance Chair - Vacant

3. Old Business

     a. March Bake Sale/Car Wash

     b. Sidewalk Graffiti

     c. Crosswalk improvements in front of Holmes Elementary

     d. Neighborhood 'Welcome!' Kits

4. New Business

     a. Zoning Case in the 1100 Block of Carolina Avenue

     b. Meeting with Police Department about Neighborhood Watch

     c. Wine and Cheese Social at the Village Gallery

5. Open Floor

6. Adjournment

1. Planning and Neighborhoods and City of Springfield, Success Through Neighborhood Organization: A Neighborhood Resource Guide § (2024), 20.