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Proper document management is essential. The secretary is responsible for keeping records of all activities, both administrative and social. Consider using a large 3-ring binder or creating a shared Google Drive for this purpose. Keep copies of all documents and organize them into clearly labeled sections. For example, sections can include meeting agendas, minutes, communications, newsletters, flyers, city reports, and more. Additionally, important documents such as the mission statement, bylaws, and work plan should be included for easy reference.

This straightforward method of record-keeping offers an affordable and efficient way to archive the organization’s history. It will be invaluable when reviewing past events and meetings or applying for grants.