Organise the name of your event, date and time, a description, a link for your session and a co-host. 

Event name
• Keep the name short and clear

Time
• The most popular time for events is weekday evenings, but we like to offer events at other times too 
• Events can last between 30 minutes – 1.5 hrs usually. If longer than an hour, make sure to include a break

Description
• Explain what students can expect from the event e.g. if it’s just an informal chat, or if it’s a quiz how it will work

Link 
• For Microsoft Teams sessions, you will create the meeting invite and the link, and send this to us.

Organising a co-host

• You must have a co-host for your events as support, and/or to host the event if you are unable to make it at the very last minute. To organise a co-host, you could ask fellow Hosts on OU Students Connect, Teams or contact the Belonging team to ask our Hosts for you. If you feel Staff Support would be helpful, please let us know.

• Co-hosts will be able to help manage the event with you, e.g. one of you could be the main host and the other could monitor the chat box. They can also help if a difficult situation arises.

Prizes

If you are organising a quiz or similar event, we can organise prize(s) for the event. Please let us know in advance so we can organise the prizes and add the Terms and Conditions to the event page. 

Letting us know about your event

Once the details are sorted, complete this form for online events. 

Note:  It can take up to 5 working days for your event to appear on the website and we recommend making your request 14 days before your event to give it plenty of time to be noticed.

Your event will then be published on our website events page