In advance of the panel, participants are asked to complete a brief questionnaire. The questionnaire serves to familiarise participants with the general topic of the workshop, and the text of the Visions. It also asks them to identify the broad values they prioritise, and what they like or dislike about the Visions. The data produced will be fed back to participants in the panel itself to stimulate discussion.(For ethics and consent, see next page.) A template can be found in the course 'Resources' section. 

To distribute the questions, the authors recommend use of an online survey platform (e.g. Microsoft or Google Forms, Surveymonkey, Qualtrics, JISC). Alternatively, paper forms can be used, but it is recommended this is done in advance of the workshop so the results can be processed for the workshop and participants have time to reflect. We advise for the survey to be completed approximately a week before the date of the workshop. See the Facilitation Guide for suggested timelines.

Your survey platform will probably have different potential lengths for a ‘free text’ answer. This is where the respondent writes their own words, rather than picking multiple choice options from a list. We recommend setting a word/character limit at around 350 characters / 60 words to prevent people from writing too much at the start and not in response to later questions. 

Some survey platforms struggle to include text and images. If you are unable to display the illustrations for each Vision at the survey stage, it is fine to introduce them at the panel. A lot of people will answer an e-survey on their smartphone, so don’t assume you can send the images as an attachment and have people switch between images, text and questions. If it doesn’t fit in one place then only send the text.

Because there are no personal details elicited, there is no need for a data protection (GPDR) statement and consent question. However, please check any potential ethics policies or guidelines of your organisation to see if you need to ask participants for consent to complete the questionnaire and/or take part in the workshop.

Time	Activity	Resources
±7 days before workshop	Pre-workshop questionnaire A template pre-workshop anonymous questionnaire is provided. It is recommended that this is completed online via any common platform (e.g. Microsoft or Google Forms, Surveymonkey, Qualtrics, JISC). It includes: What do respondents like or dislike about each of the four visions Importance of different broad values Optional - If the pre-panel questionnaire or the event needs to be shortened, the bridging questions are most appropriate for removal.  Results – a summary compilation of likes and dislikes and a tally of broad values needs to be compiled in advance of the workshop. It is recommended that these results are added to the template slide deck.	Online questionnaire Slide deck

Notes

Participants can gain a fairly detailed familiarity with the Visions over the survey and panel, but the names are less easy to remember. To speed up conversation we recommend keeping the Visions in the same order across all  materials (in, from, as, with), as this allows participants to indicate the Vision they are about to talk about with 'the first one', 'second one' etc. Facilitating a free-flowing discussion will mean that the Visons are spoken about in a variety of orders, but keeping the paperwork in a stable order (in, from, as, with) will support participants to better take turns and direct each other to look at the right piece of paper.